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Outlook 2016: how to archive your mails?

Discussion in 'Mac Apps&Games' started by Alex Dmitri, Feb 22, 2017.

  1. Alex Dmitri

    Staff Member Super Admin Contributor

    Feb 6, 2017
    Likes Received:
    Your inbox is cluttered? Is your Outlook space getting full? To avoid this, it is better to regularly use the archiving function of Outlook 2016. By archiving your mails, you save the messages in another Outlook data file (.pst) that you can consult at any time. So, the size of the Outlook file that you work on each day remains reasonable.


    How to automatically archive your emails in Outlook 2016?

    By default, Outlook automatically archives old items on a regular basis. However, it is quite possible to change the archive frequency of Outlook 2016, store the archived file and various other options. To do this:

    1. Go to File> Options.
    2. In the "Advanced" section, click the "Automatic archive settings ..." button.
    3. Choose the appropriate automatic archiving options. You can disable automatic archiving (by unchecking the box next to "Run automatic archiving every X days") or change its frequency, or you can define whether old elements should be deleted instead To be moved to a .pst file.
    4. Click OK to save your choices.

    How to manually archive emails in Outlook 2016?

    Archiving can also be done manually. Follow these steps:

    1. Go to File> Information
    2. Click "Cleaning Tools" next to "Clean Inbox" and select "Check In ...".
    3. Select the folder you want to archive. Outlook will save the folder and all subfolders in this folder. If you select "Outlook" (at the top), it will be all Outlook items that will be moved to a new file.
    4. Choose your archiving options such as the date of the contents. You have the opportunity to change the periodicity of mails (or other content) in the folder before they are archived, on the other hand, select or create another .pst file.
    5. Click OK and Outlook will archive your mails and contents to the folder you have entered.

    This can be done at any time and it is possible to archive the .pst file from the archive to another drive to have more space. To access the old mails, you just have to open the .pst folder.
    #1 Alex Dmitri, Feb 22, 2017
    Last edited: Feb 22, 2017